[Property Management integration]

Add postal proof to property management workflows

Use mailbox.bot around AppFolio-centered operations to send tenant notices with delivery proof, then route returned documents, forwarded scans, and mail photos back into the property-management record or case file.

recommended shape

rent aging or lease trigger

notice PDF from tenant and lease data

dry run validates the notice

manager approves certified notices

proof stored on the case file

Best for

Property teams that need certified or first-class tenant notices.

Proptech workflows that sit beside AppFolio data.

Agents that draft notices from property, tenant, lease, or maintenance context.

Triggers

Rent aging crosses a threshold.

Lease violation is approved for notice.

Move-out or security deposit deadline approaches.

[Workflow]

1

Agent or middleware receives property-management context.

2

Notice PDF is generated from tenant, property, lease, and deadline data.

3

mailbox.bot dry run validates the send.

4

Human approves legal or certified notices.

5

Delivery proof, returned paperwork, and inbound mail-photo evidence are stored back in the property management record or external case file.

Technical pattern

An export, report or middleware supplies tenant, property, lease and notice data; keep the case file id in metadata.

Generate the notice PDF from the lease template; choose certified for statutory notices and first_class for reminders.

Mail status events update the external proof trail or the case record.

Returned mail arrives as inbound items; keyword rules on the tenant or property name route it to the case.

Metadata to preserve

source=appfolio

property_id

tenant_id

lease_id

notice_type

deadline

case_id

POST/api/v1/maildry_run=true

curl -X POST https://mailbox.bot/api/v1/mail \
  -H "Authorization: Bearer sk_agent_test_..." \
  -H "X-Mailbox-MD-Version: <version>" \
  -H "X-Max-Cost-Cents: 2500" \
  -F "document=@tenant-notice.pdf" \
  -F "recipient_name=<recipient>" \
  -F "recipient_line1=<street>" \
  -F "recipient_city=<city>" \
  -F "recipient_state=<state>" \
  -F "recipient_zip=<zip>" \
  -F "mail_class=certified" \
  -F "dry_run=true" \
  -F 'metadata[property_id]=<property_id>' \
  -F 'metadata[tenant_id]=<tenant_id>' \
  -F 'metadata[lease_id]=<lease_id>' \
  -F 'metadata[source]=appfolio'

Agent prompts

"Draft a lease violation notice from this property management record and prepare a mailbox.bot certified dry run."

"When a tenant notice is approved, send it through mailbox.bot and attach delivery proof to the case record."