# Automate Property Management Notices

> Send lease violations, rent reminders, move-out notices, security deposit accountings, and maintenance updates via API with delivery tracking and certified mail proof.

## The workflow

1. Property management system detects event: late rent, lease violation, expiring lease, security deposit deadline
2. System generates the notice PDF with tenant name, property address, violation details, cure period, and jurisdiction-specific language
3. POST the PDF to mailbox.bot — first class for routine, certified for legal notices
4. Delivery events update the tenant record and start statutory countdowns

## Notice types

- Late rent notices and pay-or-quit notices
- Lease violation cure notices
- Non-renewal and termination notices
- Move-out instructions
- Security deposit accountings
- Maintenance and repair notifications
- Lease addendum cover letters

## Why physical mail for tenant notices

- Many states require certain tenant notices by mail (especially eviction-related)
- Physical mail is harder for tenants to claim was never received
- Certified mail creates a legal paper trail for eviction proceedings
- Delivery proof with dates starts statutory countdown clocks

## Cost

- Routine notice (first class): $1.08 per letter ($0.30 + $0.78)
- Legal notice (certified): $6.38 per letter ($0.30 + $6.08)
- No monthly fee for outbound-only

## Best for

- Property management companies with portfolios of 50+ units
- Proptech platforms offering notice mailing as a built-in feature
- Landlords needing delivery proof for lease violations and eviction notices
- Any PMS where notices should be triggered by the system, not a person at a printer

## Related

- HTML page: https://mailbox.bot/use-cases/property-management-notices
- Certified mail API: https://mailbox.bot/use-cases/certified-mail-api
- Legal notice automation: https://mailbox.bot/use-cases/legal-notice-automation